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Free POS Software Features
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AveraSell is fully functional point of sale software, not a limited demo version. The software is the Single User version, so it will only work on one computer at a time. This software is also provided "As-Is" with no support. If you require assistance with installation or use, POSitive Software Company offers a number of reasonably priced support options. Click on the Support link to learn more.

AveraSell free POS software is designed for the general retail environment. An impressive list of features allow you to create invoices, layaways and purchase orders. You can also track inventory, generate purchase orders and print bar-coded labels. AveraSell is also loaded with reports for inventory, sales, profit, taxes, customers and employees. AveraSell is also e-commerce ready!

 

Features

AveraSell point-of-sale software serves businesses from a wide variety of industries in verticals that include retail to wholesale/distribution.

E-MAIL

Confirmation

E-mail invoices to customers. Send internal e-mail to employees.


Vendor Orders

You may use e-mail to confirm your purchases from vendors by providing them with a e-mail copy of your purchase order or by sending them a compiled file in EDI format.

Restricted Access

E-mail functions of AveraSell are restricted to authorized employees


PURCHASE ORDERS

Vendors

An unlimited number of vendors of products and services can be maintained. Information about the vendor can be stored in notes. And various statistics are constantly updated. Ready access to inventory available from the vendor as well as status of open purchase orders.

Purchase Order - Open Entry

Once a purchase order is started, more items can be added either manually or automatically until you decide to process it and place the order with the vendor.

Rapid / Accurate Receiving

Several tools are available to assure that quantities received on purchase orders are accurate. To minimize human error one can use scanners, hand held collectors, and import files. Other visual effects are helpful. A purchase order can be saved for review before processing. And receiving can be done in stages, perhaps one box at a time.

Automatic Handling of Vendor Backorders

If a product is not yet received, AveraSell retains the item on the original purchase order. If the item is never going to be shipped, the item can be removed from the purchase order or the purchase order voided in full. The item needing to be ordered can be sent back to the order list in search of another vendor.

Immediate Notification of Cost Changes

When vendor costs fluctuate, AveraSell allows for immediate changes to your selling prices and printing of price labels to reflect those changes. You may choose to update vendor cost and/or inventory item last order cost.

Support of Special Pricing

If your vendor sells you some product at greatly reduced prices (trade shows, promotions, close-outs), AveraSell will track the true FIFO costs and profits and you can choose to update or not update either/both vendor and item last cost values.

Purchase Order History / Modification

Purchase Orders can be reviewed, reprinted, and modified to some extent. For example, if you learn later that the cost of an inventory item is different than originally thought, you can edit the PO and change the cost of the item. This cost is automatically applied to un-sold items. As for sold items, there is a "cost verifier" feature to adjust invoice history so that past profits will be correctly calculated and reported.

STOCK COUNTS

Common to all point-of-sale programs is the function of keeping current stock counts; increasing as purchase orders are received and decreasing as sales are made.

Some additional features are as follows

Pre-Sale

When times get exceptionally busy, AveraSell will allow you to sell product right out of the box before your purchase order has been processed and stock counts updated. Later, when you have more time, AveraSell will receive the purchase orders and automatically reconcile with pre-sold items, thereby making the stock count accurate.

Hold Back

While creating an invoice, you may over-ride the delivery quantity and force a backorder of some items. For example, although you have some stock on hand, you may not wish to deplete your entire stock count just to fill a customer order. Instead, you can choose to deliver some product now and backorder the rest for later delivery.

Partial Delivery

Customers are often anxious to take their purchases home. AveraSell supports partial delivery of layaways retaining some items for later delivery while releasing items currently in stock.

Returns

Return of products from customers couldn't be simpler. AveraSell links to the original invoice, flags the reason for the return, and refunds in a variety of ways including exchange product, cash, check, balance to store account, or issuance of a gift certificate. AveraSell allows for careful redistribution of the returned merchandise back to stock, back to the vendor, or discards with appropriate documentation of each.


TRANSACTIONS

All point-of-sale transactions with customers are fully documented and can be printed to full-page printers or 40-column receipt printers whenever needed. The print-outs contain your store policy statements per transaction type. The printout includes customer, clerk, purchases, and tendering details including split tender transactions and deposits applied.

Invoices

Every sale is recorded with a unique invoice number, details about what was sold, who sold it, how it was tendered. Every invoice can be recalled and reprinted and even e-mailed at any time.

Invoices are a permanent document and can not be altered. However, invoices can be voided by authorized employees and an identical invoice recreated to make corrections or adjustments.

Layaways

AveraSell maintains full layaway functions including setting pickup/expiration dates, issuance of periodic layaway statements, payment processing and receipts with balance due, and partial delivery of items on layaway. Monies collected are retained as deposits and can be refunded with a fee assessment if the layaway is voided. At any time, a lookup can be made on a customer's list of pending transactions and adjustments made.

Inventory is reserved and on a case by case basis can be relinquished as needed to fill other orders.
EMPLOYEES

Security Access Levels

Security options can be enabled for a wide variety of access rights. These security options can be defined into job groups such as: Bookkeeper, Cashier, Manager, Service Tech, etc. which can then be applied to specific employees.

Internal Messaging (AveraSell Mail)

Send and receive "interstore" messages for individuals or groups of individuals. When the employee logs in, mail messages can be read now or later.

Time Clock

AveraSell can track employee time and print out a report for payroll.


DATA HANDLING

The AveraSell program and data are independent of Windows registries, thereby allowing data to be moved from one computer to another if the need arises.

Internal Backup Options

Independent of any other backup systems, AveraSell can make automatic backups of your data to the same or a different hard drive. These backups are easy to use if the need for restoring data ever arises.

Import & Export Functions

Much of AveraSell's data can be imported from comma or tab delimited files provided to you from your vendors or other sources. One can import inventory, customers, vendors, and zip codes to save time and effort.

From time to time you may find it helpful to export AveraSell invoices, inventory, customer data, and other information for review and manipulation outside of AveraSell.

Both importing and exporting are standard features of AveraSell.

INVOICING TOOLS

AveraSell uses a Register style sales screen which is ideal for the fast-paced cash and carry industry.

Temporary Suspension of Invoice

While in the middle of an invoice, you can suspend processing or editing, to allow the customer to leave temporarily. This allows you to start transactions for waiting customers and then resume with the original invoice when the first customer returns.

Long-Term Suspension of Invoice

An invoice can be changed to a layaway to allow for more detailed review before delivery of the products.

Invoice Buttons

Shortcut buttons on screen are readily accessible with hotkeys or mouse clicks (or by touch) and are definable by management at the system level. These Buttons can be arranged into groups and color coded.

Product lookup

Products can be found and added to an invoice by scanning the barcode, typing a SKU, or manually look-up of the product.

Products can have more than one SKU. Alternate SKUs are used to indicate catalog page numbers, superseded part numbers, manufacturer codes. An option in AveraSell will also search for vendor SKUs if the item is not found otherwise.

Fast Add Inventory

If inventory is not yet in the system, it can be added quickly while at the register to accommodate customer needs. Later, the inventory item can be further defined by management to make it uniform to the overall inventory system.

Price Overrides / Cost Review

Only authorized employees are empowered to make price adjustments, but such adjustments are a powerful tool in satisfying the demands of a competitive business.

Research Tools

While invoicing you have tools for reviewing customer credit, payment history, purchase history, and detailed information about products including product facts, vendor information, and stock status.

Product Identification

Pictures of the inventory being purchased can be displayed on screen for cross-checking or verification purposes. This is primarily used for big ticket or sensitive items.

Coupons Honored

Manufacturer and in-house coupons are defined in advance and applied as needed to an invoice in process. Only qualifying products will be discounted by the coupon.

Invoice Receipt

The receipt or invoice can be printed to a full-page printer or a 40-col receipt printer. Items on the invoice will be sorted alphabetically or listed in the order added to the invoice. The receipt can include customer name and address and always includes your store policy statement.
Top of page
Cost / profit
Detailed Notes

Commentary about specific inventory items can be automatically applied (Transaction Note) or manually added by pressing CTRL-N. Hotkeys/SKUs can be created to automate notes to explain reasons for refunds, special return policies, payout notations, and other unique but often used indicators.

Age Verification

Products of a controlled nature can require positive proof of identification before the cashier can proceed with the transaction.

CUSTOMERS

Purchase History

Review and reprint all invoices. Tally sales and returns. Report on all inventory purchased.

Pending Transactions

In addition to invoices, keep open multiple pending transactions per customer.

Accept and Refund Deposits

Location Map

With the click of a button on the customer record, an internet map of the customer location can be printed to expedite delivery to the customer.

Multiple Ship To Addresses

Each customer can have multiple ship to addresses. Taxation can be based on the ship to address.

Categorized

Types of customers can be defined and special options applied to customer categories such as default price levels, discounting, terms, and user-defined fields for further categorizing customers. When a new customer is added, these pre-defined settings are automatically assigned, thereby reducing the tedium and focusing more promptly on the customer's needs.

Notes

Unlimited number of notes

Authorized Buyers

For business accounts, AveraSell will keep a list of individuals authorized to make charge invoices. Extensive notes and additional phone numbers allow for ready access of critical information. You can even capture and call up pictures of your customers.

SPECIAL PRICING

AveraSell provides you with several tools to set pricing and discounting, thereby giving you the advantage in a competitive market.

Multiple Price Levels

You can categorize your customers in broad groups such as retail, club, wholesale, employee, etc. and automatically set blanket prices on everything you sell. As customer loyalty goes up, you can advance them to a better price level.

Permanent Discounts Per Customer, Per Category

For your most loyal customers, you can offer permanent discounts on specified products on top of the assigned price level. This can be done on a per customer, or per customer group.

Promo Pricing

Promotions can be established to run for just hours, to weeks and months. Pricing can be set at a fixed sale price or a percentage discount from the regular price. Your clerks don't have to worry about watching prices, AveraSell does all the work. When the final minute of the promotion ends, all prices automatically revert to regular pricing.

Price Breaks

Offer your customers incentive to stock up by buying multiples of a product at a savings to them. AveraSell supports the traditional 2fer, 3fer pricing as well as "quantity breaks" which sets price ceilings on items and an each price reduction when the ceiling limits are met.

Mix & Match

Similar to Price Breaks, Mix & Match will watch as products are sold and automatically discount qualifying items when the set limits are met.

Coupons

AveraSell supports "in house" and "manufacturer" type coupons. When a customer makes a qualifying purchase, the coupon becomes valid and discounts by percentage or dollar off amounts. Taxes are charged appropriately and reports can be run to see how often specific coupons have been tendered.

Price Over-rides

Various methods are available in AveraSell for allowing some employees to override existing selling prices while creating invoices. For example, you could allow an employee to discount the line item, choose from a list of preset prices, or edit the price field directly. No matter what method is used, AveraSell will report on these price exceptions on an employee sales report.

Packaging / Kits

Common to the computer, furnishings, and hobby industries, AveraSell allows you to sell groups of inventory items for one, all-inclusive, package price. The customer sees an itemized list of what products and services are being purchased, but does not see line item pricing.

A variation on this feature is the ability to create kits wherein even the components are hidden.

These packages and kits are defined in advance and are added to the customer invoice with just a keystroke or swipe of a barcode. Once on the invoice, you may wish to make slight modifications or adjustments to better suit a customer's needs.

OPTIONS

The options below are available to you FREE when you register AveraSell!

Size/Color Matrix
AveraSell can track inventory items sold by size/color with the optional open Matrix.

Orders

Create special orders for customers and accept deposits. Order converts to Invoice when product is ready to deliver.


PAID UPGRADES

Network Version

Multiple computers at the same location can simultaneously run AveraSell. You will need to contact POSitive Software Company or a POSitive authorized dealer for the upgrade. 

Multi-Site

To run multiple sites, you will need to upgrade to POSitive Retail Manager.  This is our SQL based, full-features POS.  Contact POSitive Software Company or a POSitive authorized dealer for more information.
 
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